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Keep Track of Your Ins and Outs
by Edward Bryce
Published on this site: September 29th, 2006 - See
more articles from this month
The age of instant communication has left a big gap - communication is
now very difficult to keep track of. Emails usually remain in the sent
box that document the day, time, and to whom they were sent. If your completion
time on a document or project ever comes into question, you can simply
reference your email programs outbox or sent box to clear the issue up
quickly. Of course, this easy reference method is not too effective for
physical items or hard copies of reports, projects and such.
- Tracking
Chances are, your office doesn't have a way of tracking physical
inter- office mail. So instead of getting into a sticky he said, she
said situation, implement your own tracking method. This is as simple
as writing down on a piece of paper when things leave your desk, whom
they left with, and whom they are intended to reach. Even if your records
never come into question, it is better to be safe than to be scrambling
for an answer in front of your boss or a human resources committee.
Imagine what it would be like to sit in front of your boss or a human
resources committee and being questioned about your timeliness on a
project. How much simpler would this situation be if you had record
of whom was supposed to deliver your project.
- Paper Trails
Having a paper trail for any project is one of the most important
things you can have. Make two boxes, one marked In, the other marked
Out. You can even ask co- workers who take documents to sign for them.
Doing this eliminates any question as to who actually took the documents
or items. If you are questioned about any project, you will definately
want to be able to back up what you say with clear evidence. Otherwise,
you run into a he- said she- said situation.
Edward Bryce: For more great tracking related articles and resources
check out http://weknowtracking.info
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